Plan camera, lighting, grip and sound rental for your Beijing shoot with a clear equipment list and handover schedule. Share your dates and locations through production coordination; use the China production team for a wider itinerary or the Beijing production team for local access and crew planning.
List your preferred body, recording format and frame rates. Ask for a dated supplier quote showing the exact model, included media, batteries, readers and cables.
Specify the lens mount, sensor coverage and focal lengths. Identify any close-focus or specialty shots, and agree the test needed before accepting a substitute lens.
List the operator, director and client viewing positions. Confirm monitor quantities, wireless links, focus-control requirements and any timecode connections at prep.
Give the gaffer the location reference, shooting hours and desired look. Quote fixtures together with their modifiers, control, stands and transport requirements.
Turn the shot list into a support and rigging list. Specify movement, working height and mounting surfaces so the responsible grip can confirm equipment and supervision.
Have the electrical team verify the location supply, load and connectors. List battery systems, charging needs and distribution separately from the fixture list.
For glass-and-steel settings around Guomao and the CCTV Headquarters, check reflections, window control and the actual equipment route from loading bay to set with the location team.
For retail or lifestyle scenes, give venue management the equipment footprint and working hours. Confirm a holding area before adding cases, stands or client monitors.
For interviews in gallery or former industrial spaces, check room dimensions, sound conditions and available power at the recce. Record which equipment can enter the chosen venue.
For exterior coverage, confirm the working area, carrying distance and security arrangements. Match the package to the approved footprint and schedule.
For hutong lanes and courtyards, measure the route from vehicle to set and keep access clear. Decide whether a compact package can cover the shots without repeated gear moves.
For a location outside central Beijing, such as a Great Wall setting, include travel, equipment carrying and return timing in the rental request. Confirm access and weather alternatives for the selected site.
Confirm the agreed equipment footprint through location access planning before finalizing the rental list.
| Use Case | Brief the Supplier | Beijing Planning Detail |
|---|---|---|
| Interview Kit | Number of subjects and cameras, framing, audio, lighting and any teleprompter requirement | For a CBD office, confirm room access and setup time; coordinate casting separately if the brief needs it. |
| Doc Run‑and‑Gun | Operating weight, recording hours, lens range, batteries and sound connections | For 798 or Olympic Green coverage, align carrying distances and access with production coordination. |
| Commercial Lighting | Lighting plan, fixture options, modifiers, support, power and expendables | Have the gaffer confirm crew and power requirements after the venue recce. |
Request an itemized quote with prep, shooting and return dates, transport, technician time, approved substitutions and extension terms.
Agree the prep address, duration and receiving technician through production coordination. Test the assembled package, then record quantities and condition at handover.
Share the confirmed location requirements with the locations team, including loading windows, security contacts, insurance documents and limits on the equipment footprint.
Separate travelling equipment from the local rental list. Confirm import arrangements with the responsible customs adviser, then test compatibility between both sets of gear during prep.
Agree the return address, inspection contact and the handling of faults or missing items. Keep specialist units, including aerial work, in a separate scope with the production team.
Provide the set and loading addresses, named contacts and access windows. Confirm transport and handover in the supplier quote, including any journey outside central Beijing.
Send the exact dates and requested models, with acceptable alternatives. Confirm the final equipment list and included accessories with the supplier before booking.
List the camera, lighting and grip roles your own crew already covers. Ask for any additional prep or on-set technicians as named items in the quote.
Share your travelling kit list and flag mounts, power, media and signal connections that need testing. Confirm the import arrangements for your own equipment separately.
Count equipment and accessories against the handover list, record condition and resolve any reported fault with the supplier. Confirm who signs off the return and any agreed extension charges.
Share your brief, prep and shoot dates, locations and preferred camera or lighting package. Include the crew you already have and the support you need so equipment, transport and technician requirements can be quoted together.